birthday party invitations by email image
aishawarya
Hey!
I am planning to throw a surprise birthday party for my sister (who'll be turning 24) this weekend.
Need help on the theme of the party. (To spice up dinner out with friends and make it more exciting!) Any ideas for the invite message? Would love to hear any tossing of ideas!
Thanks!
Answer
So we canât all be party planners, or so you think ⦠but itâs much easier than you think! Mammie has put together a few successful surprise parties, and itâs super easy! Surprise parties are a great way to make your loved ones feel special. Surprise parties arenât always an expensive ordeal either⦠Hereâs your quick guide on âHOW TO THROW A SUCCESSFUL SURPRISE PARTYâ
1. Find yourself an accomplice. The middle person who is going to find out information, and help plan the event.
2. Plan a date- Make sure the special boy/ girl is available on the date. Easiest way to find out - ask your accomplice to see if the special person is free on a specific day⦠Have the accomplice make plans with the special person . For example: When Mammie threw her best friend a surprise birthday party, Mammie had Mammy (accomplice) make plans with her best friend on the day of the party. That way - best friend would never expect anything other than her âplansâ with Mammy (accomplice). You donât want to plan the event too far in advance because the special person may find it suspicious. Ideally try to plan it 2-3 weeks in advance.
3. Pick a venue- Once your accomplice has secured a date- figure out a venue. Easiest way is to have your accomplice plan something where he/she can either take the special person to. For example: Mammy made plans with best friend to hang out during the day and then head home to get ready for dinner. Surprise! happened when they came home. Another example: Have accomplice make dinner plans with special person- and have everyone at that location at least 45 min before. (Saying 45 min will translate to people getting there just on time)
4. Send out the invitations- Best way to send an invitation is via phone. Phone calls will not leak to the special person. However, sometimes we donât always have their phone numbers. If you donât have everyoneâs phone number- get their email. Best electronic way of sending out invitations are through evites. Go to www.evite.com and you can create your own evite. If you arenât close friends with special personâs friends- find a trust worthy person to be a middle person. For example: When Mammie threw a surprise party for her brother, she had his roommate forward all the evites. This way, you donât have to worry about forgetting someone. ***MAKE SURE YOU EMPHASIZE THE *SURPRISE* ASPECT***
5. Follow up- Follow up with the accomplice. Follow up with your guests. A week before your event- send out a follow up email. A few days before your event- get a final count. Make sure the plans are still in effect with accomplice and special person. Confirm reservations or accommodations for event night.
6. Day of event: Set everything up with extra time. When you are planning something like this - you want to make sure you give yourself an extra 45 min-1.5 hours- just in case. If you having the event at your residence, or at a residence, make sure you are completely ready before the guests arrive. If you are having the party at a restaurant - try to arrive early enough for decorations. Most restaurants will allow large parties to sit when 1/2 the party is present so make sure you get some people there on time.
7. Right before the accomplice and special person arrive: make sure everyone is in their place. Last thing you want is a straggler to be wandering, or making excessive noise that will ruin the surprise. Have the accomplice text, or call you right before they arrive. That way you can make sure you have people in place.
8. SURPRISE!!!!! Try to have someone there to capture the moment.
*Keep in mind* A surprise party is an event to remember. Make sure you have a camera to capture all the moments. Try to decorate the venue so that your special person will have no doubt in their mind that this was a planned event. Get a blank scrapbook, color pens, and have your guests write a little message while they wait for the big surprise.
The above 8 steps should be able to aid you in planning a surprise party. The key is to have enough time to plan, set up and execute your party. A surprise party is such a heart warming experience. Go the extra mile and get people together and share a special night with those you love. Good luck!
So we canât all be party planners, or so you think ⦠but itâs much easier than you think! Mammie has put together a few successful surprise parties, and itâs super easy! Surprise parties are a great way to make your loved ones feel special. Surprise parties arenât always an expensive ordeal either⦠Hereâs your quick guide on âHOW TO THROW A SUCCESSFUL SURPRISE PARTYâ
1. Find yourself an accomplice. The middle person who is going to find out information, and help plan the event.
2. Plan a date- Make sure the special boy/ girl is available on the date. Easiest way to find out - ask your accomplice to see if the special person is free on a specific day⦠Have the accomplice make plans with the special person . For example: When Mammie threw her best friend a surprise birthday party, Mammie had Mammy (accomplice) make plans with her best friend on the day of the party. That way - best friend would never expect anything other than her âplansâ with Mammy (accomplice). You donât want to plan the event too far in advance because the special person may find it suspicious. Ideally try to plan it 2-3 weeks in advance.
3. Pick a venue- Once your accomplice has secured a date- figure out a venue. Easiest way is to have your accomplice plan something where he/she can either take the special person to. For example: Mammy made plans with best friend to hang out during the day and then head home to get ready for dinner. Surprise! happened when they came home. Another example: Have accomplice make dinner plans with special person- and have everyone at that location at least 45 min before. (Saying 45 min will translate to people getting there just on time)
4. Send out the invitations- Best way to send an invitation is via phone. Phone calls will not leak to the special person. However, sometimes we donât always have their phone numbers. If you donât have everyoneâs phone number- get their email. Best electronic way of sending out invitations are through evites. Go to www.evite.com and you can create your own evite. If you arenât close friends with special personâs friends- find a trust worthy person to be a middle person. For example: When Mammie threw a surprise party for her brother, she had his roommate forward all the evites. This way, you donât have to worry about forgetting someone. ***MAKE SURE YOU EMPHASIZE THE *SURPRISE* ASPECT***
5. Follow up- Follow up with the accomplice. Follow up with your guests. A week before your event- send out a follow up email. A few days before your event- get a final count. Make sure the plans are still in effect with accomplice and special person. Confirm reservations or accommodations for event night.
6. Day of event: Set everything up with extra time. When you are planning something like this - you want to make sure you give yourself an extra 45 min-1.5 hours- just in case. If you having the event at your residence, or at a residence, make sure you are completely ready before the guests arrive. If you are having the party at a restaurant - try to arrive early enough for decorations. Most restaurants will allow large parties to sit when 1/2 the party is present so make sure you get some people there on time.
7. Right before the accomplice and special person arrive: make sure everyone is in their place. Last thing you want is a straggler to be wandering, or making excessive noise that will ruin the surprise. Have the accomplice text, or call you right before they arrive. That way you can make sure you have people in place.
8. SURPRISE!!!!! Try to have someone there to capture the moment.
*Keep in mind* A surprise party is an event to remember. Make sure you have a camera to capture all the moments. Try to decorate the venue so that your special person will have no doubt in their mind that this was a planned event. Get a blank scrapbook, color pens, and have your guests write a little message while they wait for the big surprise.
The above 8 steps should be able to aid you in planning a surprise party. The key is to have enough time to plan, set up and execute your party. A surprise party is such a heart warming experience. Go the extra mile and get people together and share a special night with those you love. Good luck!
How would you let people know a birthday party is in the works, but not make your actual invitation yet?
momof3
I want to send a "basic headsup" party invitation to everyone letting them know there will be a party in November. But, mainly asking them to send any kind of picture they have of my husband to me to prepare for a video. But I dont want to send the ACTUAL invitation yet. How would you do it? What would you say?
Answer
Use email or, if you need to, a letter. Say something like, "Hi. Hope your summer is off to a good start! ... I am doing some planning ahead for a birthday party for <insert name here> in November. I want to do a video montage thing, so if you could send me a photo you have of <name>, I'd really appreciate it. If you mail me a photo, put your name on the back somewhere and I'll make sure to get it back to you. If you can email it to me, that's awesome too of course. I want you to know that I really appreciate your help in putting this together and I think the party will be fun. I need the photos by <insert date here> so that I'll have time to get the video put together (or to work with the videographer to get the video put together). I haven't decided when in November to schedule the party, but you are on my list to invite when I get the date and other details irone out. Again, I greatly appreciate it if you have photos of <name> to share and I'll follow up with an invitation you when I get things planned. Sincerely, <your name>"
You can change up wording of course - this is just the friendly request for photos for the video you are planning and a 'heads up' on the upcoming party. If you do know the date, then you can note it in the email or letter as a 'save the date' and note that you'll be sending out formal invitations ahead of the party.
Have fun!
Use email or, if you need to, a letter. Say something like, "Hi. Hope your summer is off to a good start! ... I am doing some planning ahead for a birthday party for <insert name here> in November. I want to do a video montage thing, so if you could send me a photo you have of <name>, I'd really appreciate it. If you mail me a photo, put your name on the back somewhere and I'll make sure to get it back to you. If you can email it to me, that's awesome too of course. I want you to know that I really appreciate your help in putting this together and I think the party will be fun. I need the photos by <insert date here> so that I'll have time to get the video put together (or to work with the videographer to get the video put together). I haven't decided when in November to schedule the party, but you are on my list to invite when I get the date and other details irone out. Again, I greatly appreciate it if you have photos of <name> to share and I'll follow up with an invitation you when I get things planned. Sincerely, <your name>"
You can change up wording of course - this is just the friendly request for photos for the video you are planning and a 'heads up' on the upcoming party. If you do know the date, then you can note it in the email or letter as a 'save the date' and note that you'll be sending out formal invitations ahead of the party.
Have fun!
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